Land access software
Better than a spreadsheet. Simpler than an enterprise SRM.
The land access register for lean teams. It starts from your title searches and shows everyone who promised what, and whether it’s being kept. For junior explorers, small renewable developers and any project without a dedicated land access function. Works across Australia.
The problem
Landholder records management: a patchwork
Small technical teams manage community engagement and landholder records alongside their core project work, often with no dedicated land access function at all. The records become a messy distraction.
- 01
Often no dedicated function
Nobody owns land access as a job. It rides along with everyone’s core project work.
- 02
History scattered everywhere
Stakeholder history lives across email threads, shared drives and spreadsheets, never in one place.
- 03
Records disconnected from relationships
Title searches sit as PDFs or CSVs, apart from who owns what and what has been agreed.
- 04
Knowledge walks out the door
When someone moves on, what they knew is hard to reconstruct.
What it costs
Disputes are harder to resolve
Without a clear record of what was said and agreed, disagreements escalate. Regulators ask for evidence of engagement, often at short notice.
Delays cost real money
Re-confirming lost or unclear records can hold up access windows, drilling programs and construction schedules.
Trust erodes with landholders
Inconsistent history damages relationships and your social licence to operate.
Turnover repeats the work
A new liaison officer starts from scratch instead of picking up where the records left off.
None of this needs anything to go dramatically wrong. It is the ordinary cost of records kept in many places instead of one system.
How the data model works
It starts from the title
Drop in a title search and get the property and its proprietors. Stakeholders, conversations and commitments all attach to that.
Property
The parcel and title record: the anchor everything else attaches to.
Stakeholders
Every proprietor and contact linked to that property.
Engagements
Every conversation, recorded against the right stakeholder and property, with its own follow-ups.
Obligations
What each side committed to, tracked until it is met.
What it actually does
Know who promised what, and whether it’s being kept
What was agreed, and whether it’s being kept
Record the commitments made under an agreement or a promise, on either side: a payment, a fence, a rehabilitation plan, notice before entry. Status is worked out from the schedule and what has been recorded, so it is always current.
- Overdue, due within 14 days, or met, at a glance
- Every entry is kept; corrections are added, never overwritten
- Export the evidence for any property as a spreadsheet
Property and stakeholder records, straight from your title searches
Titles, proprietors, encumbrances and boundaries, imported from title search PDFs, spreadsheets and shapefiles with intelligent column mapping. Contact details, sentiment and interaction history, and the next action for each stakeholder.
- Duplicates caught on every import, with you deciding what the app cannot
- A stakeholder can be restricted, so sensitive conversations stay with senior staff
See who is looking after what
Oversight groups every outstanding task, stakeholder and property in a project by the team member responsible for it, including people with nothing assigned. A manager sees at a glance where work is piling up and where coverage is thin, before it turns into a missed call or a broken promise.
- Each person’s overdue and upcoming work, with the same sorting as the Outstanding list
- Stakeholders and properties grouped by who is responsible for them
- For Client Owners, Directors and Project Managers
Get it out in the form you need
Choose the records, the fields and the filters, and download. A mail merge list is one preset: a spreadsheet with the address split for your letter run. Filtered engagement records are ready for statutory reporting.
Map land status
See agreement status, sentiment or access priority for every property on the map.
What needs doing, first
The dashboard shows what is overdue and what is coming, across stakeholders and properties.
Documents with the record
Attach title searches, agreements and letters to a stakeholder, a property or the project.
Paper trail
Everything in one place. Nothing is lost when people move between projects.
Custom fields
Add the fields your project needs to stakeholders and properties.
Lists
Group properties and stakeholders for a purpose, such as a mail-out or a site visit round.
Across Australia
Your project’s state, built in
Each property records its state. Live parcel boundaries for five jurisdictions, and title search PDFs read for four states. Boundaries come from each state’s own map, at no data cost to you.
| Jurisdiction | Live parcel boundaries | Title search PDFs read |
|---|---|---|
| Victoria | Yes · Vicmap | Yes · LANDATA |
| New South Wales | Yes | Yes · LRS |
| Queensland | Yes | Spreadsheet import |
| Tasmania | Yes · theLIST | Yes |
| Australian Capital Territory | Yes | Spreadsheet import |
| Western Australia | Shapefile import | Yes |
| South Australia | Shapefile import | Spreadsheet import |
| Northern Territory | Shapefile import | Spreadsheet import |
Every state’s identifiers are kept and exported, wherever your project is.
Intelligent features
AI where the work is, and you decide
Assistance runs through the everyday workflow (matching, extraction, summaries, drafting) instead of being a separate feature to go looking for. All AI processing runs in Sydney, and nothing is written to your records unless you accept it.
Fuzzy stakeholder matching
Catches “Susan Grant” and “Susan Elizabeth Grant” as the same person. It powers duplicate detection on every import.
Title extraction
Reads land title PDFs and pulls out address, volume, folio, lot, plan and proprietors.
Duplicate suggestions
Suggests a match with a confidence score, for you to accept or not.
Email parsing
Open an inbound email and get a suggested stakeholder and a sentiment read. Accept it or don’t.
Engagement summaries
Turns a stakeholder’s whole history into a short briefing: what has been discussed, what is outstanding, what to watch.
Draft correspondence
Writes a subject and body from the real record. You copy it into your own email; nothing is sent from the app.
Built with the same care as the rest of the platform: untrusted content is never treated as instructions, every AI response is checked before it is used, and AI use is rate-limited and logged.
Security
A record you can stand behind
Your data stays yours
Every request is scoped to your organisation and project on the server, and that separation is tested on every change we make.
Permissions checked on the server
Every role check happens server-side. Role changes and deactivations take effect immediately.
Five roles
From read-only Viewer to Client Owner, so people see and change only what their job needs.
Two-factor sign-in
Authenticator-app codes with backup codes. A Client Owner can require it of everyone.
Restricted stakeholders and properties
Restrict a sensitive stakeholder or property, not the whole project. Conversation details and documents go to senior staff only, while the record of contact stays complete.
Exports recorded
Spreadsheet, PDF and Word exports are logged: who, which project and how many rows.
You see when we look
Our support team can open your project only when you switch access on, read only, and every page they open is listed for you.
Every change on record
Changes to your records keep what changed, who changed it and when.
Strong passwords
At least twelve characters, stored as salted hashes, with sign-in attempts limited. Secure session cookies and HTTPS throughout.
Headers and rate limits
A content security policy, clickjacking protection, and rate limits on the API.
Sensitive data never logged
Passwords, tokens and keys are removed before anything is written to a log.
Databases, document storage, email, payments, AI processing and hosting all run on providers certified to SOC 2 Type II or ISO 27001. Landholder Connect’s own controls are designed to meet these standards, though certification has not yet been obtained.
Why not an enterprise SRM?
Enterprise stakeholder systems are an overfit for lean teams
They are built for everything a stakeholder program could ever need, so you pay, configure and train for capability you will never use.
What enterprise SRMs are built for
- Multi-year, multi-jurisdiction consultation programs across dozens of projects
- Configurable workflows, custom taxonomies and approval chains
- A dedicated administrator to configure and maintain it
- Formal procurement and custom contracts
What a lean team needs, day to day
- Who owns this property, and who do I call?
- What did we agree, and is it being kept?
- What’s the next action, and who owns it?
- A list I can filter and send a mail-out from.
Landholder Connect answers the second list directly, without making you configure your way through the first.
Landholder Connect or a spreadsheet?
In a spreadsheet a row is identified by where it sits. Sort it wrongly, or type one row down while the name is off-screen, and a note lands on the wrong person. The bigger the project, the more often it happens.
| Feature | Landholder Connect | Spreadsheets |
|---|---|---|
| Several people at once, with role control | ✓ | ✗ |
| Engagement history | ✓ | Typed by hand |
| Obligations tracked to completion | ✓ | Typed by hand |
| Parcel boundaries on a map | ✓ | ✗ |
| Documents with the record | ✓ | File shares |
| Duplicate detection | ✓ Automatic | By eye |
| Paper trail | ✓ | ✗ |
| Checked data | ✓ Validated | Error-prone |
Time to value
Start work in days, not a quarter
Account set up
Create your organisation and invite your team.
~15 minutes
First project
Set up your first property-based project.
~15 minutes
Data in and checked
Bring in title searches and the records you already have.
1–2 days*
Team working
Everyone’s in and recording engagements.
1–2 days
Bring the spreadsheet you already have
Most teams start with one master spreadsheet of people and properties, and it is rarely tidy. Import it as it is: the combined import creates the properties, the stakeholders and the links between them, and asks you about anything it cannot decide.
*Depends on the project.
Simple, transparent pricing
One plan. Everything included.
Unlimited users across every project, at no extra cost. Further projects are $149 a month + GST each.
- Unlimited users
- No storage limits
- Every import format: title PDFs, Excel, CSV, shapefile, JSON
- Every export format: Excel, CSV, PDF, Word
- Obligation tracking
- Custom fields
- Dashboards and analytics
- Two-factor sign-in
Extra costs may apply for onboarding, staff training, or support beyond 2 hours a month.
Why Landholder Connect
Built by someone who’s done this work
“Every new project felt like I was building effective property and stakeholder records management from scratch. I had my own systems, but new projects had different ones and a plethora of information sources. Knowing where to go just to get information, let alone how to record it, can be a nightmare!”
Michael Robinson, founder · Landholder Connect on LinkedIn
15 years across minerals exploration, hydrogeology and land access consulting, including hands-on liaison work on minerals exploration, major transmission and rail infrastructure projects.
Landholder Connect exists because the only options were a spreadsheet, or a system built for majors with a dedicated community-relations department. Nothing sat in between, until now. Landholder Connect is Australian-owned and independent.
Get in touch
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