Stakeholder & property records
Landholder Connect gives lean land access teams — junior explorers, small renewable developers — one place for landholder relationships, agreements, and property records. No dedicated function required.
UNLIMITED USERS · $499/MO
The problem
Small teams with a technical focus must manage community engagement and landholder records alongside their core project work — often with no dedicated land access function at all — so managing land and engagement records becomes a messy distraction.
No one owns land access as a job — it rides along with everyone's core project work.
Stakeholder history lives across email threads, shared drives, and spreadsheets — never in one place.
Property title searches sit as PDFs or CSVs, disconnected from who owns what and what's been agreed.
When someone moves on, the institutional knowledge can be hard to reconstruct.
None of this requires anything to go dramatically wrong — it's the ordinary cost of records that live across locations instead of in a system.
One system, purpose-built
Landholder Connect replaces the spreadsheet-and-shared-drive patchwork with a single record of stakeholders and properties — without the cost or complexity of an enterprise SRM.
How the data model works
Landholder Connect is built property-first — stakeholders, engagements, and the actions that come out of them all stay linked in context, instead of floating as disconnected records.
The parcel and title record — the anchor everything else attaches to.
Every proprietor and contact linked to that specific property.
Every interaction recorded against the right stakeholder — and property.
Follow-ups tracked through to completion, not lost in an inbox.
* You can also create a free-floating stakeholder — for example an individual or a community organisation — that sits alongside the property-based ones.
Core capabilities
Titles, proprietors, encumbrances and boundaries — imported straight from title searches and your data using intelligent data mapping. Multiple contacts per stakeholder, sentiment and interaction history, and next-action reminders.
See your land access agreement status for every property, stakeholder sentiment, or your land access priority, visually on the dashboard.
Filter your list any way you like and export a ready-to-send CSV or Excel file. Export filtered engagement records for statutory reporting.
Everything in one place — nothing is lost when people move between projects.
Before anything else, the dashboard shows what's overdue and what's coming — by stakeholder, by property, by owner — so nothing falls through the cracks.
A manager-level view groups every task, stakeholder, and property by who's responsible for it — so gaps in coverage are visible, not buried in individual lists.
Intelligent features
Catches "Susan Grant" and "Susan Elizabeth Grant" as the same person. This powers duplicate detection on every import.
Reads land title PDFs and pulls structured fields — address, volume, folio, lot, plan, proprietors.
Suggests a match with a confidence score and a one-click "Accept AI Suggestion."
Open an inbound email and get a suggested stakeholder match plus a sentiment read — accept it or don't, you're in control.
Turns a stakeholder's full history — every meeting, call, and note — into a short briefing: what's been discussed, what's outstanding, what to watch for.
Generates a subject and body from real stakeholder and engagement context — never invents dates or figures. Copy it into your own email, edited as needed; nothing is ever sent from within the app.
AI assistance runs throughout the actual workflow — matching, extraction, summarization, drafting, triage — not a separate feature you have to go looking for.
Built with the same rigor as the rest of the platform. Untrusted content is never treated as instructions, every AI response is validated before it's trusted, and all AI usage is rate-limited and logged.
Enterprise-grade security
Every organisation's data is scoped and enforced server-side on every request — no client can query or receive another organisation's records under any circumstance.
No client-side permission tokens to exploit; role changes and deactivations take effect immediately.
From read-only Viewer up to Client Owner, so people only ever see what they need to.
Scrypt password hashing, HttpOnly/Secure session cookies, and enforced HTTPS with HSTS.
CSP, clickjacking protection, and brute-force lockouts on login; API requests are rate-limited.
Passwords, tokens, and API keys are automatically redacted before anything is written to logs. All client databases, document storage and email/file infrastructure, payment processing, AI processing, and hosting run on SOC 2 Type II / ISO 27001 certified providers. Landholder Connect's own controls are designed to meet these standards, though certification has not yet been obtained.
Why not an enterprise SRM?
They're built to handle everything a stakeholder program could ever need — which means you pay, configure, and train for capability you'll never touch.
Landholder Connect answers the second list directly — without making you configure your way through the first.
How it compares
| Landholder Connect | Spreadsheets | |
|---|---|---|
| Multi-user with role control | ✓ | ✗ |
| Engagement history | ✓ | Manual |
| Document management | ✓ | File shares |
| Duplicate detection | ✓ Automatic | Manual |
| Paper trail | ✓ | ✗ |
| Data integrity | ✓ Validated | Error-prone |
Simple, transparent pricing
Extra costs may apply for onboarding, staff training, or support beyond 2 hrs/month.
Time to value
Create your organisation and invite your team.
~15 minutesSet up your first property-based project.
~15 minutesBring in title searches and existing records.
1–2 days*Everyone's in, recording engagements.
1–2 days*Project-dependent.
Why Landholder Connect
“Every new project felt like I was building effective property and stakeholder records management from scratch — I had my own systems, but new projects had different ones and a plethora of information sources. Knowing where to go just to get information, let alone how to record it, can be a nightmare!”
— Founder, Landholder Connect
15 years across minerals exploration, hydrogeology, and land access consulting — including hands-on liaison work on minerals exploration, major transmission, and rail infrastructure projects.
Landholder Connect exists because the only options were a spreadsheet, or a system built for majors with a dedicated community-relations department. Nothing sat in between — until now.
Get in touch
Send a message and it goes straight to the team — no bots, no ticket queue.